2025 NCTA Annual Councils Conference and Expo
10/22/2025 - 10/23/2025
Description
The NCTA’s Annual Councils Conference and Expo will be held at the Renaissance Asheville Downtown Hotel in Asheville, NC on October 22-23, 2025.
This year's conference theme is "Enhancing our Industry with Every Mile". As an attendee, you will have multiple opportunities to network with exhibitors, visit with industry colleagues and peers, as well as participate in a variety of educational opportunities, including four General Sessions and customized education tracks - Safety and Compliance, Human Resources, Technology and Maintenance, and Women in Trucking.
Annual Councils Conference and Expo Registration Information
Full Conference Registration includes Wednesday General Sessions, Breakouts, Reception, Thursday Breakfast, General Sessions, Lunch and Evening Awards Dinner Banquet. The Early Bird registration discount ends September 9th.
Additional tickets are also available for purchase for the Thursday evening Awards Banquet for your guests/companions to attend the Awards Banquet to celebrate our Fleet & Industrial Safety winners and our Professionals of the Year.
Hotel Information Information
Renaissance Asheville Downtown Hotel
31 Woodfin Street, Asheville, North Carolina, USA, 28801
Annual Councils Conference and Expo Sponsorship Levels
Becoming a sponsor demonstrates your support of the industry along with increasing your brand presence. The NCTA Annual Council Conference Committee highlights the sponsors who support the work of the organization and industry we serve, during the conference and throughout the year. Through sponsorships, you'll enhance attendees' conference experience, while increasing your company's presence, networking opportunities and impressions with customers.
Base Sponsorships
| Sponsor Benefits | Elite | Diamond | Gold | Silver |
| $5,000 | $3,500 | $2,500 | $1,000 | |
| One Conference Registration | 1 | |||
| Logo on Conference Signage | X | X | ||
| Logo on Registration Materials | X | X | ||
| Logo on Conference Registration Page | X | X | ||
| Name on Conference Registration Page | X | X | ||
| Name on Signage | X | X | ||
| Name on Conference Materials | X | X | ||
| Recognition in the Tarheel Wheels Magazine | X | X | X | X |
Expand you visibility with these Add-On Branding Opportunities
***Base Sponsorship Level Required for Add-Ons***
In order to have a booth or to be able to select one of the exclusive add-on sponsor opportunities at this event you must first be a base level sponsor.
Increase your brand presence at the Conference by upgrading your sponsorship package with these highly visible add-on sponsorship opportunities. Sponsorship package is required for add-on branding opportunities.
| Add-On Branding Opportunity | Sponsor Benefits | Amount | Available |
| Lanyards | Company logo printed on event lanyard | $2,500 | 1 available |
| Hotel Room Keycard | Company name and logo on hotel guestroom key cards for all NCTA conference attendees | $2,000 | 1 available |
| Stationery & Pens | Company pads and pens placed at each seat during general session – company to provide supplies | $2,000 | 1 available |
| Awards Dinner | Company name and logo on signage next to the buffet and recognition | $1,500 | 1 available |
| Candy Bar | Company name and logo on signage display at the candy bar | $1,500 | 1 available |
| Cocktail Napkins | Company name and logo on cocktail napkins at welcome reception or awards dinner | $1,500 | 2 available |
| Awards Banquet Keynote | Company representative to introduce keynote speaker | $1,500 | 1 available |
| Main Stage Panel Discussion | Company representative to moderate the panel discussion | $1,500 | 1 available |
| Business Session | Company name and logo on screen, 1 minute video & say a few words | $1,500 | 1 available |
| Breakfast Buffet | Company name and logo on A/V screens during breakfast | $1,000 | 2 available |
| Technology and Maintenance Breakout | Company name and logo on signage in the technology and maintenance breakout room | $750 | 2 available |
| Human Resources Breakout | Company name and logo on signage in the human resources breakout room | $750 | 2 available |
| Safety and Compliance Breakout | Company name and logo on signage in the safety and compliance breakout room | $750 | 2 available |
| Women in Trucking Breakout | Company name and logo on signage in the women in trucking breakout room | $750 | 2 available |
| Coffee Breaks | Company name and logo on signage and sleeves at coffee stations | $500 | 4 available |
| Table Topics | Company name and logo on table and topic of your choice | $100 | 10 available |
Exhibitor Information
***Base Sponsorship Level Required Booths***
In order to have a booth or to be able to select one of the exclusive add-on sponsor opportunities at this event you must first be a base level sponsor.
Exhibits are located inside the room where the general session, breakouts and coffee breaks will take place. Included in your exhibitor fee is one conference registration, one 6-foot table, two chairs and company name on website and promotional materials.
| Exhibitor Booth | $1,000 |
*If you are having trouble locating the Exhibit Booth Registration please click here.
Other Information
Cancellation Policy: If you need to cancel your conference registration, please email written notification of cancellation to lharris@nctrucking.com. Refunds will not be issued after October 10, 2025.
If you are currently not a member of the NCTA but would like to attend, please contact Petrina Lawrence at plawrence@nctrucking.com.
31 Woodfin Street
Asheville, NC 28801 United States
Safety
Maintenance
Annual Conferences
Banquet
Human Resources
Continuing Education
Technology
Sponsor Opportunities
Councils
Women in Trucking
Workshops